Running an unscheduled payroll in QuickBooks Online is a straightforward process that allows you to pay your employees outside of your regular payroll schedule. Whether you need to issue a bonus, adjust a previous paycheck, or handle any other off-cycle payments, QuickBooks Online makes it easy to manage unscheduled payroll runs efficiently and accurately.
Understanding Unscheduled Payroll
Before diving into the process of running an unscheduled payroll in QuickBooks Online, it’s essential to grasp the concept of unscheduled payroll itself. Unscheduled payroll refers to any payroll run that occurs outside of your regular pay schedule. This could include one-time payments, adjustments, bonuses, or any other payments that fall outside of your usual pay period.
Accessing the Enter Payroll Information Window
To initiate an unscheduled payroll run in QuickBooks Online, navigate to the “Employees” tab and select “Payroll.” From there, click on “Run Payroll” to access the Enter Payroll Information window. This is where you’ll begin the process of setting up your unscheduled payroll.
Verifying the Pay Period
Before proceeding, verify the pay period for the unscheduled payroll. Ensure that you’re selecting the correct dates for the payment period to avoid any discrepancies in your payroll records.
Running Unscheduled Payroll
Once you’ve verified the pay period, you can proceed to run the unscheduled payroll. In the Enter Payroll Information window, select the employees for whom you need to process payments. QuickBooks Online allows you to choose individual employees or select all employees for the unscheduled payroll run.
Selecting Open Paycheck Details
After selecting the employees, you’ll need to review the open paycheck details. Double-check the pay schedule, pay period, and pay date to ensure accuracy.
Paying Employees and Selecting Pay Schedule
Next, proceed to pay your employees for the unscheduled payroll run. Select the appropriate payment method and review the payment details before finalizing the process.
QuickBooks Desktop Payroll Integration
For users who also utilize QuickBooks Desktop Payroll, integrating unscheduled payroll runs is seamless. QuickBooks Online seamlessly syncs with QuickBooks Desktop Payroll, ensuring that all payroll data is accurately transferred between platforms.
Submitting Payroll
Once you’ve reviewed all paycheck details and ensured accuracy, it’s time to submit the unscheduled payroll. QuickBooks Online allows you to submit payroll with just a few clicks, streamlining the process and saving you valuable time.
Reviewing Paycheck Details
After submitting the unscheduled payroll, take a moment to review the paycheck details. Verify the check date, payment amounts, and any other relevant information to ensure accuracy.
Saving and Finalizing
Once you’re satisfied with the paycheck details, select “Save” to finalize the unscheduled payroll run. QuickBooks Online will automatically update your payroll records, keeping them organized and up to date.
Conclusion
Running an unscheduled payroll in QuickBooks Online is a simple yet essential task for businesses that need to issue off-cycle payments to their employees. By following the steps outlined above, you can efficiently manage unscheduled payroll runs with ease and accuracy, ensuring that your employees are paid promptly and accurately.
